Custom Fields

Adapt to Your Business Without Code Changes

Every automotive organization has unique data requirements that go beyond standard vehicle information. Whether you need to track fleet-specific metrics, regulatory compliance dates, or internal cost centers, the custom fields system empowers you to extend vehicle records instantly through configuration—no development or system modifications required.

Seamless System Integration

When you add a custom field, it becomes a first-class citizen in the system. Unlike bolt-on solutions that feel disconnected, custom fields integrate deeply into every aspect of the platform. They appear naturally in user interfaces, participate in search operations, flow through to reports, and are accessible via APIs. Users won't distinguish between standard and custom fields—they all work the same way.

The field creation process is refreshingly straightforward. You define the field properties through an intuitive interface, specify where it should appear, set any validation rules, and the field immediately becomes available across all relevant screens and functions. There's no deployment process, no waiting for IT, and no system downtime.

Comprehensive Field Types

The platform supports every data type your business might need. Text fields handle everything from simple identifiers to complex descriptions, with configurable character limits and pattern validation for formats like license plates or internal codes. For longer content, textarea fields provide multi-line entry with optional rich text formatting.

Numeric fields manage both integers and decimals with precision, supporting range validation and unit specifications—perfect for tracking mileage limits, cost allocations, or performance metrics. Boolean fields present as checkboxes or toggles for yes/no decisions, while date and datetime fields handle everything from inspection deadlines to customer appointments with full timezone support.

Key Configuration Capabilities

Validation Rules: Ensure data quality with pattern matching, range limits, and conditional requirements
Default Values: Pre-populate fields with standard values to accelerate data entry
Conditional Display: Show or hide fields based on other field values or vehicle status
Help Text: Guide users with contextual information about field purpose and format
Access Control: Restrict field visibility or editing based on user roles

Usage Tracking

The system monitors custom field utilization:

Track which fields are actively used
Identify unused fields for cleanup
Analyze field value patterns
Optimize based on usage data

Configuration Examples

Fleet Management Fields

Fleet ID:
  type: text
  required: true
  description: "Internal fleet identifier"
  
Lease Expiry:
  type: date
  required: false
  validation: "Must be future date"
  
Monthly Mileage Limit:
  type: number
  default: 1000
  min: 0
  max: 10000

Dealer-Specific Fields

Showroom Location:
  type: text
  required: false
  values: ["Main", "Satellite", "Storage"]
  
Demo Vehicle:
  type: boolean
  default: false
  
Customer Reserve Date:
  type: datetime
  validation: "Cannot be past date"

Use Cases

Regulatory Compliance

Add fields required by local regulations:

Emission certificates
Safety inspection dates
Registration renewal dates
Tax identification numbers

Business Operations

Capture organization-specific data:

Internal cost centers
Department assignments
Project allocations
Marketing campaign codes

Customer Information

Track additional customer preferences:

Preferred contact times
Special requirements
Loyalty program data
Communication preferences

Best Practices

Naming Conventions: Use clear, consistent field names
Documentation: Document field purpose and usage
Validation: Implement appropriate validation rules
Cleanup: Regularly review and remove unused fields
Training: Ensure users understand custom field purposes